Category Archives: Tutor Tips

Week 6: Communication with Coaches

Each student-athlete has the federally protected right to privacy concerning their education records under the Federal Education Rights to Privacy Act (FERPA).  This includes grades, test scores, quiz scores, attendance habits and other course results related to performance.  Water Cooler Talk

Every year the Herbst Academic Center asks the student-athletes to sign an academic release which allows our full-time staff to discuss their academic progress with each other and their respective coaching staffs.  This release does not cover the act of tutors, learning facilitators, or study hall monitors sharing information with each other or anyone outside of the Herbst Academic Center.  Therefore, all part-time staff including tutors, learning facilitators and study hall monitors are NOT to discuss a student’s academic progress with members of the coaching staff.  Additionally, a student’s performance should not be shared with the staff members of any other department in athletics.

Furthermore, part-time staff should maintain confidentiality with any information obtained in the course of their duties in the Herbst Academic Center.  If questions or concerns should arise please visit with an Academic Coordinator or Kris Livingston, Associate Athletics Director/Student Success.

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Week 4: Who is a prospect?

NCAA Rule 13.02.12 Prospective Student Athlete

A prospective student athlete (also known as “prospect” or “PSA”) is any student, regardless of athletic ability, who is in the 9th – 12th grade. Men’s basketball also includes 7th and 8th graders. These individuals will remain a prospect until one of the following occurs (whichever occurs earlier):

  1. The student registers and enrolls full-time at a four-year institution
  2. The student practices or competes at a four-year institution prior to enrolling for their first semester term
  3. The student registers and enrolls and attends summer classes prior to their initial enrollment

Tutor Interaction with Prospects

You are allowed to tutor prospects; however, you should not initiate the contact with a prospect being recruited by our institution at the request of one of our coaches or staff members. CU Athletics staff should never ask you to tutor a prospect under any circumstances.

You should charge prospects the standard rate for your services. Prospects, especially those being recruited by CU, should not receive any discounts or special deals.

The same restrictions on extra benefits for current student-athletes also applies to prospects. Do not provide prospects with extra benefits – this may include cash, meals, gifts, transportation, etc.

In your conversations with prospects, you are not allowed to talk about CU Athletics, it’s coaches or staff members in a recruiting manner. Likewise, you are not to serve as a conduit for delivering recruiting materials back-and-forth between coach and prospect (i.e. game film, correspondence, exchange of contact information).

When marketing your tutoring services to prospects in the private market:

  • You should not use the CU Athletics logo in your materials
  • You should not make any specific reference to CU Athletics
  • You not use direct quotes from prospects or current student-athletes for testimonials (it is OK to use student-athletes who have exhausted their eligibility)

GradesFirst Calendar Integration with iOS Devices

iphone calendar logoFor those of you with iOS devices (iPhones, iPads, etc.), it is very easy to setup your device’s calendar to view all of your GradesFirst appointments. This will make it convenient for you to see class schedules, tutor appointments, practice schedules and any other appointments added to your GradesFirst calendar.

To setup, follow these simple steps:

  1. Using the Safari browser on your device, navigate to colorado.gradesfirst.com (Note:  You must do this from the device you want to setup).
  2. Login to GradesFirst.

    Photo Skitch Document - Gold Calendar Tab

    Gold Calendar Tab

  3. Navigate to your GradesFirst calendar by clikcing the gold “Calendar” tab at top of screen.

    Photo Skitch Document - Right Sidebar

    Right Sidebar

  4. Select the “Setup calendar integration” link in the right sidebar.
  5. Now you’ve reached the instructions page for the calendar integration.  In the top line of the first paragraph on this page, click on the “click here” link. This will send a request to your device’s calendar.
  6. Next, you will see a blue pop-up box asking you to “subscribe” to the GradesFirst calendar (it may take up to two minutes for this box to appear).Photo Skitch Document - Subscribe Box
  7. Finally, click “subscribe” and the GradesFirst calendar, including all of your appointments, will be added to your device’s calendar.

* You can toggle this calendar on/off by going to the calendar settings on your device.

Week 6: FERPA

The Family Educational Rights and Privacy Act of 1974

Federal law holds members of the Herbst Academic Center to strict standards of confidentiality. Any academic information that is disclosed by a student-athlete is considered to be confidential.  This includes disclosing information about student-athletes to coaches, other athletics staff, the press or any individual who is not associated with the Herbst Academic Center.  The release of this protected information is limited to the staff in the Herbst Academic Center ONLY.  Tutors, as well as the remainder of the staff, are to abide by the Family Educational Rights and Privacy Act of 1974 (also known as FERPA).  This Act deals directly with the protection of the educational records of student-athletes.

Additionally, tutors should not communicate directly with faculty members or coaches about the students they tutor.

Below are links to additional information to help you gain a better understanding of FERPA.

How do we put student data at risk?

Week 5: Policies for Reviewing Written Work

A tutor’s primary objective is to help a student become a better writer by the end of the semester, not to produce a perfect paper by the end of the tutoring session.

When revising work, focus on content such as ideas, phrasing, and organization.

When reviewing work focus on mechanical issues such as grammar, spelling, and formatting.

As a tutor for CU Athletics, you should comply with the following:

  • DO NOT alter the student’s voice.  This is a violation of NCAA rules.
  • DO NOT accept an emailed copy of the student’s work.  The student should provide you with a hard copy of their paper or assignment.  Tutors may not respond with corrections via email.  If a student-athlete sends their work via email, please forward it immediately to the Tutoring Director then delete it from your device.
  • NEVER write on a student’s paper.  The student should be the only person making corrections on his/her own draft copy.
  • DO NOT accept a paper dropped off for review.  Revision and review only takes place in an active tutoring session between the tutor and the student.  The student must be physically present and actively engaged.
  • ENGAGE the student when proofreading.  Students MUST be present during the proofing of their paper.  If necessary, have the student read the paper aloud or read it to the student.
  • NEVER rewrite sentences for the students.  Never edit, alter, refine or correct.  Help the student see where writing may be improved.
  • NEVER sit at the keyboard.  Only the student should work on the computer.  The student must type/write their own paper without a tutor present.  There should be NO composition taking place during tutoring sessions.
  • TEACH the student.  Improve the writer, not the individual writing.

Week 4: Who is a Prospect?

NCAA Rule 13.02.12 Prospective Student Athlete

A prospective student athlete (also known as “prospect” or “PSA”) is any student, regardless of athletic ability, who is in the 9th – 12th grade. Men’s basketball also includes 7th and 8th graders. These individuals will remain a prospect until one of the following occurs (whichever occurs earlier):

  1. The student registers and enrolls full-time at a four-year institution
  2. The student practices or competes at a four-year institution prior to enrolling for their first semester term
  3. The student registers and enrolls and attends summer classes prior to their initial enrollment

Tutor Interaction with Prospects

You are allowed to tutor prospects; however, you should not initiate the contact with a prospect being recruited by our institution at the request of one of our coaches or staff members. CU Athletics staff should never ask you to tutor a prospect under any circumstances.

You should charge prospects the standard rate for your services. Prospects, especially those being recruited by CU, should not receive any discounts or special deals.

The same restrictions on extra benefits for current student-athletes also applies to prospects. Do not provide prospects with extra benefits – this may include cash, meals, gifts, transportation, etc.

In your conversations with prospects, you are not allowed to talk about CU Athletics, it’s coaches or staff members in a recruiting manner. Likewise, you are not to serve as a conduit for delivering recruiting materials back-and-forth between coach and prospect (i.e. game film, correspondence, exchange of contact information).

When marketing your tutoring services to prospects in the private market:

  • You should not use the CU Athletics logo in your materials
  • You should not make any specific reference to CU Athletics
  • You not use direct quotes from prospects or current student-athletes for testimonials (it is OK to use student-athletes who have exhausted their eligibility)