The Family Educational Rights and Privacy Act of 1974
Federal law holds members of the Herbst Academic Center to strict standards of confidentiality. Any academic information that is disclosed by a student-athlete is considered to be confidential. This includes disclosing information about student-athletes to coaches, other athletics staff, the press or any individual who is not associated with the Herbst Academic Center. The release of this protected information is limited to the staff in the Herbst Academic Center ONLY. Tutors, as well as the remainder of the staff, are to abide by the Family Educational Rights and Privacy Act of 1974 (also known as FERPA). This Act deals directly with the protection of the educational records of student-athletes.
Additionally, tutors should not communicate directly with faculty members or coaches about the students they tutor.
Below are links to additional information to help you gain a better understanding of FERPA.
A tutor’s primary objective is to help a student become a better writer by the end of the semester, not to produce a perfect paper by the end of the tutoring session.
When revising work, focus on content such as ideas, phrasing, and organization.
When reviewing work focus on mechanical issues such as grammar, spelling, and formatting.
As a tutor for CU Athletics, you should comply with the following:
- DO NOT alter the student’s voice. This is a violation of NCAA rules.
- DO NOT accept an emailed copy of the student’s work. The student should provide you with a hard copy of their paper or assignment. Tutors may not respond with corrections via email. If a student-athlete sends their work via email, please forward it immediately to the Tutoring Director then delete it from your device.
- NEVER write on a student’s paper. The student should be the only person making corrections on his/her own draft copy.
- DO NOT accept a paper dropped off for review. Revision and review only takes place in an active tutoring session between the tutor and the student. The student must be physically present and actively engaged.
- ENGAGE the student when proofreading. Students MUST be present during the proofing of their paper. If necessary, have the student read the paper aloud or read it to the student.
- NEVER rewrite sentences for the students. Never edit, alter, refine or correct. Help the student see where writing may be improved.
- NEVER sit at the keyboard. Only the student should work on the computer. The student must type/write their own paper without a tutor present. There should be NO composition taking place during tutoring sessions.
- TEACH the student. Improve the writer, not the individual writing.
NCAA Rule 13.02.12 Prospective Student Athlete
A prospective student athlete (also known as “prospect” or “PSA”) is any student, regardless of athletic ability, who is in the 9th – 12th grade. Men’s basketball also includes 7th and 8th graders. These individuals will remain a prospect until one of the following occurs (whichever occurs earlier):
- The student registers and enrolls full-time at a four-year institution
- The student practices or competes at a four-year institution prior to enrolling for their first semester term
- The student registers and enrolls and attends summer classes prior to their initial enrollment
Tutor Interaction with Prospects
You are allowed to tutor prospects; however, you should not initiate the contact with a prospect being recruited by our institution at the request of one of our coaches or staff members. CU Athletics staff should never ask you to tutor a prospect under any circumstances.
You should charge prospects the standard rate for your services. Prospects, especially those being recruited by CU, should not receive any discounts or special deals.
The same restrictions on extra benefits for current student-athletes also applies to prospects. Do not provide prospects with extra benefits – this may include cash, meals, gifts, transportation, etc.
In your conversations with prospects, you are not allowed to talk about CU Athletics, it’s coaches or staff members in a recruiting manner. Likewise, you are not to serve as a conduit for delivering recruiting materials back-and-forth between coach and prospect (i.e. game film, correspondence, exchange of contact information).
When marketing your tutoring services to prospects in the private market:
- You should not use the CU Athletics logo in your materials
- You should not make any specific reference to CU Athletics
- You not use direct quotes from prospects or current student-athletes for testimonials (it is OK to use student-athletes who have exhausted their eligibility)
An extra benefit is any special arrangement by an institutional employee or a booster to provide a student-athlete a benefit not expressly authorized by NCAA rules. Some examples of extra benefits include cash, meals, gifts, co-signing on a loan, and transportation.
The extra benefit restrictions apply to a student-athlete’s friends and families as well.
Occasional Meals/Rides: If you would like to buy a meal for one of your student-athletes, you must make an official request through the Compliance department prior to providing the meal. You can provide occasional transportation only under extreme circumstances (i.e. severe weather).
Here are some real-life, and almost unbelievable stories, of student-athletes who took extra benefits and suffered the consequences (courtesy of IUPUI Athletics).
- A men’s basketball student-athlete at Kansas State accepted between $100-$300 in discounts for clothes at a department store; he was suspended for 3 games.
- A women’s soccer player at Utah bought a Christmas card from a FedEx store for $1.83 with money to be used for hosting a recruit; this was an extra benefit violation.
- Washington State accidentally paid $1 of a $14 pay-per-view movie watched by men’s golfers at a hotel during a road trip; the student-athletes were declared ineligible until they repaid $1 to charity.
- Some men’s basketball student-athletes at Iowa State were paid $10 by their coach on a few occasions for making free throws in a game or practice; the student-athletes were declared ineligible and had to donate $10 to charity before being re-instated.
- You are obligated to report any issues, concerns or violations to your supervisor or the compliance office (see How to Report a Violation)
- You cannot participate in sports gambling / wagering. This includes any sport sponsored by the NCAA at any level (amateur, collegiate, professional)
- You cannot provide extra benefits to student athletes
- You may not arrange for fraudulent academic credit or complete schoolwork for any student-athlete
- You are not allowed to recruit prospective student-athletes to participate in CU Athletics
- Coordinate and monitor the use of campus-wide resources that would best allow each individual student-athlete to succeed academically
- Provide personal support and refer student-athletes to counseling and personal assistance resources if necessary
- Collaborate with Academic Advisors for course selection
- Help facilitate the student-athlete’s academic transition to college
- Recommend and provide subject tutoring for any class
- Monitor NCAA, Pac-12, and CU academic eligibility standards
- Track eligibility benchmarks and progress towards degree completion
- Motivate students to fully engage in their academic life
- Teach students about academic integrity and academic fraud
- Communicate with faculty as needed and assist in communication with professors regarding missed class due to competitions
- Communicate regularly with coaches and report academic progress including grades, tutoring appointments, academic meetings, and study hall hours
The NCAA monitors graduation success rates and academic performance rates (APR) but not academic integrity. It is incumbent upon each institution to police themselves in this area. The University of Colorado does so using a student-run organization called Honor Code whose intent is “to establish a community of trust where students do not plagiarize, cheat, or obtain unauthorized academic materials.” (see CU’s rules regarding academic integrity).
The essence of integrity is what one does or the decisions one makes if no one is around or watching. Imagine the little angel sitting on your shoulder scrutinizing your every move. Having integrity in your academic pursuits, whether as a tutor or a student, simply means making good choices. Making good choices in this context boils down to three simple rules: Don’t Lie, Don’t Steal, Don’t Cheat. As a tutor, you have the unique opportunity to model this behavior for the student-athletes you work with and it starts by knowing and understanding what NOT to do.
Plagiarism, Cheating, Fabrication, Aid of Academic Dishonesty, Lying, Bribery, and Threat. These are forms of academic dishonesty that you should be aware of as a tutor (see What is a Violation? for examples of each).
Those students that commit various forms of academic dishonesty usually do so when they feel pressured or unprepared. Please help monitor this by being aware of your student’s deadlines, upcoming assignments, and practice/competition schedules. Most of this can be accessed through your GradesFirst account. If you sense a student has reached panic mode, please reach out to their Academic Coordinator.
The following video does an outstanding job of defining Academic Integrity – and the illustrations are fantastic!
Herbst Academic Center tutors please post comment stating you’ve read and understand this week’s tutor tip.