Tag Archives: tutor tips

Week 3: Extra Benefits


ncaa_enhancedAn extra benefit is any special arrangement by an institutional employee or a booster to provide a student-athlete a benefit not expressly authorized by NCAA rules.  Some examples of extra benefits include cash, meals, gifts, co-signing on a loan, and transportation.

The extra benefit restrictions apply to a student-athlete’s friends and families as well.

Occasional Meals/Rides:  If you would like to buy a meal for one of your student-athletes, you must make an official request through the Compliance department prior to providing the meal.  You can provide occasional transportation only under extreme circumstances (i.e. severe weather).

Here are some real-life, and almost unbelievable stories, of student-athletes who took extra benefits and suffered the consequences (courtesy of IUPUI Athletics).

  • A men’s basketball student-athlete at Kansas State accepted between $100-$300 in discounts for clothes at a department store; he was suspended for 3 games.
  • A women’s soccer player at Utah bought a Christmas card from a FedEx store for $1.83 with money to be used for hosting a recruit; this was an extra benefit violation.
  • Washington State accidentally paid $1 of a $14 pay-per-view movie watched by men’s golfers at a hotel during a road trip; the student-athletes were declared ineligible until they repaid $1 to charity.
  • Some men’s basketball student-athletes at Iowa State were paid $10 by their coach on a few occasions for making free throws in a game or practice; the student-athletes were declared ineligible and had to donate $10 to charity before being re-instated.

Week 2: Institutional Staff Member

You’re an Institutional Staff Member.  What does that mean exactly?

Our subject tutors are very important to our operations and the academic success of our student-athletes.   Most of you tutor in addition to maintaining very busy and hectic schedules as students and professionals.  Although you tutor on a part-time basis, you are considered an “Institutional Staff Member” by the NCAA, and as such are held to the same standards as our full-time staff members in the HAC.

The NCAA defines an institutional staff member as any individual who performs work for the athletics department, even if the individual is a student at the institution and/or does not receive compensation for performing such services.  This means that you are prohibited from certain things because of your status as an institutional staff member.  Some of these restrictions and responsibilities are as follows:

  • You are obligated to report any issues, concerns or violations to your supervisor or the compliance office (see How to Report a Violation)
  • You cannot participate in sports gambling / wagering.  This includes any sport sponsored by the NCAA at any level (amateur, collegiate, professional)
  • You cannot provide extra benefits to student athletes
  • You may not arrange for fraudulent academic credit or complete schoolwork for any student-athlete
  • You are not allowed to recruit prospective student-athletes to participate in CU Athletics

If you are unsure of an action you are considering, please contact a HAC representative or the CU Compliance Office for clarification and a rules interpretation.

Getting to Know Your Herbst Academic Center Staff

Staff Picture Nov 2012

Academic Coordinator:  All student-athletes have a designated Academic Coordinator who works with them from freshman orientation through graduation to assist with the following:

  • Coordinate and monitor the use of campus-wide resources that would best allow each individual student-athlete to succeed academically
  • Provide personal support and refer student-athletes to counseling and personal assistance resources if necessary
  • Collaborate with Academic Advisors for course selection
  • Help facilitate the student-athlete’s academic transition to college
  • Recommend and provide subject tutoring for any class
  • Monitor NCAA, Pac-12, and CU academic eligibility standards
  • Track eligibility benchmarks and progress towards degree completion
  • Motivate students to fully engage in their academic life
  • Teach students about academic integrity and academic fraud
  • Communicate with faculty as needed and assist in communication with professors regarding missed class due to competitions
  • Communicate regularly with coaches and report academic progress including grades, tutoring appointments, academic meetings, and study hall hours

Our Academic Coordinators are:


Mindy Sclaro – Men’s Basketball, Women’s Golf, Volleyball
Ryan Kataoka – Football, Soccer
Medford Moorer – Football, Tennis
Chris Howlett – Women’s Basketball, Men’s Golf, Skiing
Corey Edwards – Track & Field, Cross Country

Learning Specialist:  Learning specialists provide support to students with both learning disabilities and learning deficiencies.  Skill building in the areas of reading , writing and test taking are the primary areas of focus for Learning Specialists.  In addition, assistance is provided in securing and implementing accommodations that may be awarded through the CU Office of Disability Services.

Our Learning Specialists are:  Michele Brannigan, Senior Learning Specialist; Jed Herb

Academic Mentor:  In addition to all the qualifications of a subject tutor, Academic Mentors facilitate the student-athlete’s transition to college and help develop academic skills.  Specifically, Academic Mentors teach and promote the development of academic success and skills ranging from time management, organization and prioritization.

Our Academic Mentors are:  Robin Maras and Kevin Brennan


Week 1: Academic Integrity

Wordle: Academic Integrity The NCAA monitors graduation success rates and academic performance rates (APR) but not academic integrity. It is incumbent upon each institution to police themselves in this area. The University of Colorado does so using a student-run organization called Honor Code whose intent is “to establish a community of trust where students do not plagiarize, cheat, or obtain unauthorized academic materials.” (see CU’s rules regarding academic integrity).

The essence of integrity is what one does or the decisions one makes if no one is around or watching. Imagine the little angel sitting on your shoulder scrutinizing your every move. Having integrity in your academic pursuits, whether as a tutor or a student, simply means making good choices. Making good choices in this context boils down to three simple rules: Don’t Lie, Don’t Steal, Don’t Cheat. As a tutor, you have the unique opportunity to model this behavior for the student-athletes you work with and it starts by knowing and understanding what NOT to do.

Plagiarism, Cheating, Fabrication, Aid of Academic Dishonesty, Lying, Bribery, and Threat. These are forms of academic dishonesty that you should be aware of as a tutor (see What is a Violation? for examples of each).

Those students that commit various forms of academic dishonesty usually do so when they feel pressured or unprepared. Please help monitor this by being aware of your student’s deadlines, upcoming assignments, and practice/competition schedules. Most of this can be accessed through your GradesFirst account. If you sense a student has reached panic mode, please reach out to their Academic Coordinator.

The following video does an outstanding job of defining Academic Integrity – and the illustrations are fantastic!

What is Academic Integrity? from Emily Paige on Vimeo.

Herbst Academic Center tutors please post comment stating you’ve read and understand this week’s tutor tip.

Week 15: Unethical Conduct

Unethical Conduct is defined in NCAA Bylaw 10.1 and as a tutor you are responsible for following the regulations surrounding unethical conduct. If Bylaw 10.1 is found to have been violated, it is considered a serious, Level I infraction.Businessman Crossing Fingers

Specifically, Bylaw 10.1(b) outlines Unethical Conduct as “knowing involvement in arranging for fraudulent academic credit or false transcripts for a prospective or an enrolled student athlete.”

Unethical conduct could range from writing a student-athlete’s paper for them, or providing answers to an online exam, to providing a student-athlete with a copy of an exam to study.

If you are involved in unethical conduct with a student-athlete that you are a tutor for, it could affect the student-athlete’s eligibility as well as your ability to continue as a tutor. Please be aware of your actions and how they ultimately have an effect on a student-athlete’s career at CU.

Direct any questions to Jill or Corey.

Post submitted by Mindy Sclaro

Week 14: Extra Benefits

The NCAA defines an “extra benefit” as “any special arrangement by an institutional employee or a representative of the institution’s athletics interests to provide a student-athlete or the student-athlete’s relative or friend a benefit not expressly authorized by NCAA legislation. Receipt of a benefit by student-athletes or their relatives or friends is not a violation of NCAA legislation if it is demonstrated that the same benefit is generally available to the institution’s students or their relatives or friends or to a particular segment of the student body (e.g., foreign students, minority students) determined on a basis unrelated to athletics ability.”

What does that all mean???

Remember, as a CU Institutional Staff Member, you are not allowed to provide anything to one of your student-athletes that is not available to the general public or to the CU student body it is permissible for student-athletes to receive that benefit.

A student-athlete would also be able to receive anything available to a segment of the student population they may be a part of (e.g. mentor program for minority or international students).

Therefore, student-athletes would be allowed to enter the Coors Event Center and watch Linda Lappe’s Buffs by showing their BuffOne card since all students are admitted free.

However, if you have access to Nuggets tickets (for example) you would not be allowed to give those to a student-athlete for doing well on a test or making a grade improvement in the class you tutor him/her in.

Post submitted by Mindy Sclaro

Week 13: What is a Prospect?

NCAA rules define a prospect as:

• A student in grades 9-12.
• Any student who is provided benefits from CU, even if he/she is not in the 9th grade or older (Note: This is a violation for CU).
• Any transfer eligible college student, including Junior College student-athletes. The NCAA does not distinguish between students involved in athletics and those who are not.
• ALL students who are in grades 9-12 are considered prospects according to the NCAA.
• The same recruiting rules that apply to the senior quarterback apply to the drama club star or debate team captain.

Even if CU has signed a prospect to a National Letter of Intent, which is a binding agreement stating they will come to CU, that person has not discarded the label of “prospect” for that of “enrolled student-athlete.” A student-athlete is a prospect until one of the following occurs:

• He/she enrolls and begins classes at CU
• Begins practice for that CU and is enrolled and ready to begin classes once they are in session (e.g. pre-season practice in August before classes start).

Post submitted by Mindy Sclaro

Week 12: What is an “Institutional Staff Member”?

An “institutional staff member” is a person who works for the University of Colorado Boulder. The NCAA charges its member athletic departments with monitoring its own campus. Understandably, we cannot be omnipotent on our campus. While we are accountable for what occurs on our own campus, the charge we spend the most time on is making sure that our athletics staff members are following NCAA rules.

Whether or not you realize it, you are an institutional staff member because you are performing work for the University of Colorado Boulder. Moreover, you are an athletics staff member because of your position as a tutor.

Since you are a tutor, you are required to follow the same NCAA rules as all athletics department employees follow. What does that mean? Briefly, it means you are prohibited from:

  • Providing extra benefits to student-athletes
  • Arranging for fraudulent academic credit for any student-athlete
  • Violating any of the components of NCAA Bylaw 10.1, governing Ethical Behavior
  • Completing schoolwork for a student-athlete
  • Recruiting prospective student-athletes to participate in CU Athletics

Post submitted by Mindy Sclaro